TN Days Community Events
Privacy Policy
Effective date: January 1, 2025 · Last updated: [INSERT DATE]
TN Days Community Events (“TN Days,” “we,” “our,” or “us”) is committed to protecting your privacy. This policy explains what information we collect, how we use it, and your rights regarding that information.
Information We Collect
Sponsor Contact Information
When you submit a sponsor inquiry or contact form, we collect your name, organization, email address, phone number, and any details you provide about your sponsorship interest.
Donation & Payment Information
When processing donations or sponsorship payments, we collect billing information as required to complete the transaction. Payment card details are processed securely by our payment processor and are never stored on our servers.
How We Use Your Information
To respond to sponsorship inquiries and process sponsorship agreements
To process donations and provide tax acknowledgment letters
To communicate event updates, logistics, and follow-up information to sponsors
To maintain records required by law as a 501(c)(3) nonprofit organization
To improve our events and services based on sponsor and donor feedback
How We Share Your Information
We do not sell, rent, or trade your personal information to third parties. We may share your information only in the following limited circumstances:
Service providers — such as payment processors, who are contractually obligated to protect your data
Legal requirements — when required by law, court order, or government regulation
IRS public disclosure — donor names are never publicly disclosed, consistent with federal nonprofit law
Data Retention
We retain sponsor and donor information for as long as necessary to fulfill the purposes described in this policy and to comply with applicable legal, tax, and accounting requirements. Financial records are retained for a minimum of seven (7) years in accordance with IRS guidelines for nonprofit organizations.
Your Rights
You have the right to:
Request access to the personal information we hold about you
Request correction of inaccurate or incomplete information
Request deletion of your personal information, subject to our legal retention obligations
Opt out of non-essential communications at any time
To exercise any of these rights, contact us at info@tndays.org.
Questions about this policy?
If you have questions or concerns about this Privacy Policy or how we handle your information, please contact us:
TN Days Community Events
info@tndays.org
1859 Falling Waters Rd, Knoxville, TN 37922
TN Days Community Events is a 501(c)(3) nonprofit organization. This policy is reviewed annually and updated as needed. We are not responsible for the privacy practices of third-party websites linked from our site.